Hayswood Hospital

Frontier Housing will be accepting bids from qualified contractors to remove hazardous materials, and construction debris from the former Hayswood Hospital, located at 20 West Fourth Street, Maysville, Kentucky.

The interior of the building will be demolished, including the abatement of all Asbestos Containing Materials (ACM), lead based paint, universal wastes, and hazardous materials. The contract also requires the removal of all non-load bearing walls, equipment, piping, electrical, HVAC, windows, doors, roofing and debris, followed by proper off-site disposal or recycling of all materials in accordance with all federal, state, and local laws. Additionally, all debris and vegetation from the property perimeter and interior courtyard shall be removed.

Bid Documents are available for inspection on the Buffalo Trace Area Development District website (https://btadd.com/bids-notices-requests/) or a hard copy may be reviewed at the Buffalo Trace Area Development District office, 201 Government Street, Suite 300 P.O. Box 460 Maysville, Kentucky 41056.

An on-site pre-bid meeting will be held at 11:00 am local time, September 27, 2024. Forms in the Bid Documents must be used for bidding.

Bids will be accepted until 5:00 pm local time, October 21, 2024. Bids will be accepted via hard copy delivered or mailed to:

Linebach Funkhouser, Inc.
Attn: Bob Perkins
114 Fairfax Avenue
Louisville, Kentucky 40207
502-895-5009

Maysville, KY – An informational meeting open to the public concerning the Hayswood Hospital Brownfield cleanup project was held Tuesday, Aug. 13, at the City of Maysville Municipal Building.

Representatives from Frontier Housing, Buffalo Trace Area Development District, and Linebach Funkhouser, Inc. (LFI), Environmental Compliance and Consulting, were in attendance to facilitate community discussion.

Mason County officials making short remarks were Maysville Mayor Debra Cotterill, Judge-Executive Owen McNeill, and Maysville City Manager Matt Wallingford.

The meeting also was accessible virtually, via computer or smartphone.

LFI was awarded the bid to lead environmental cleanup efforts at the Hayswood Hospital property in June 2024.

At the Aug. 13, 2024, public hearing, Robert Perkins, LFI Project Manager, said LFI would oversee remediation of the site. A Request for Proposals (RFP) for the project’s abatement contractor should be published within the week. The RFP will be posted for the required 30 days before bids are reviewed by Frontier Housing and Buffalo Trace ADD.

Perkins said cleanup is expected to take about 5 months, weather permitting. After the cleanup, the project will be turned over to Frontier Housing and the project’s architect.

Frontier Housing received a $1,999,900 Brownsfield Cleanup Grant from the US Environmental Protection Agency to remediate hazardous substance contamination of the Hayswood Hospital property at 20 West Fourth Street in downtown Maysville.

Perkins said during the remediation period, an asbestos trained technician will be on site. The public will see work trailers, boarded windows, dumpsters, and part of the building sealed in plastic.

Perkins assured the public that during remediation the site will be “completely safe” for citizens. Noise or dust issues should be directed to Perkins, he said.

Plans have not been finalized for use of the facility.

Tuesday, August 13^th, 2024 @ 5:15pm

Maysville Municipal Building

216 Bridge Street

Maysville, KY 41056

A community meeting was held by Frontier Housing on Tuesday, August 13^th, 2024, at 5:15pm. Tom Manning-Beavin, CEO of Frontier Housing called the meeting to order with opening remarks and provided a brief explanation of the project partners and their roles.

Robert Perkins, P.G. MBA, with Linback Funkhouser, Inc. (LFI), provided an explanation of LFI’s role as the environmental consultant firm that oversees the construction work on the Hayswood project to ensure that all EPA requirements are met and that all contaminants are removed safely from the building.

William Harshaw, P.E. with LFI, discussed priority contaminants to be removed from the building and highlighted the importance of meeting EPA, OSHA, and HUD guidelines, and discussed project timeline.

Tom Manning-Beavin, CEO of Frontier, discussed Frontier’s long-term goals for potential housing types in the Hayswood building after the contamination is removed.

Kristie Dodge, Community Development Director for Buffalo Trace Area Development District (BTADD), provided an explanation of BTADD’s role in the Hayswood project as the project administration, providing technical assistance and community outreach efforts. Community members were encouraged to access project information via websites and social media pages, as well as physical locations where the Community Involvement Plan can be viewed.

City of Maysville Mayor Debra Cotterill discussed the importance of the Hayswood project and thanked partners for their work.

Mason County Judge Executive Owen McNeill recognized the potential reach of the Hayswood project beyond the local level and thanked Frontier for their investment in the community.

Maysville City Manager Matt Wallingford highlighted the opportunities that this project will offer for improved access to housing in the area.

Tom Manning-Beavin then opened the floor for community members to ask questions and facilitated discussion regarding the project.

Judge McNeill asked LFI to provide an explanation of the project timeline.

A: Mr. Perkins stated that all initial paperwork has been completed, and LFI is working on preparing a Request for Proposals to receive bids from abatement contractors. He then discussed the advertisement and selection process timelines, as well as what the community can expect to see onsite once the cleanup work begins.

Judge McNeill asked if potential leftover funds from the cleanup grant could be used toward the future renovations.

A: Kristie Dodge stated that EPA Brownfields Grant funds cannot be rolled over into other uses, they must be used solely for the cleanup of contaminants at the site.

1. 1. 1. Robert Perkins discussed the current project budget and reiterated LFI’s position that the cleanup can be done with the $2 million that has been awarded.

Comment from community member: Thanked those involved in the efforts to remove an eyesore and create housing, which aids in the ability to have new jobs; new employment requires housing for workers to reside.

Comment from community member: Thanked LFI for their work on the project to date.

Judge McNeill asked how the Hayswood project can be used to leverage its impact in the community.

A: Robert Perkins stated that Hayswood could be a catalyst project in the region and discussed its positive effect on property values and the ability to leverage it in other potential improvement projects around the site.

Judge McNeill asked about the potential for the Hayswood project to gain national attention.

A: Robert Perkins stated that there are several national awards that the project could qualify for, and LFI would assist Frontier in preparing any potential award applications.

Judge McNeill asked where community members can find project information and who they can contact to stay informed.

A: Kristie Dodge highlighted herself as the local point of contact, Stephanie Cooley with Frontier as the project point of contact, and also re-iterated the availability of project information on local websites and social medias, news releases, and other resources as previously mentioned.

1. 1. 1. Tom Manning-Beavin stated that Robert Perkins/LFI will be the main point of contact for all construction and cleanup operations, and Frontier is the main point of contact for general questions about the project and future plans for the site.

With no further questions or discussion from community members, Tom Manning-Beavin adjourned the meeting at approximately 5:50pm.

Frontier Housing, Inc. was awarded $1,999,900 in US EPA Brownfield Cleanup Funds for the former Hayswood Hospital in Maysville, Kentucky. Funds will be used towards environmental cleanup of the site, per the standards as set forth by the Brownfields Grant Program. A public meeting is being held to relay updates on the project, including the current status and next steps, and provide the community with an opportunity to ask questions. Representatives from Frontier Housing, Buffalo Trace Area Development District, and Linebach Funkhouser, Inc. Environmental Compliance and Consulting, will be in attendance to facilitate community discussion. The City of Maysville is providing space for the meeting.

The meeting will be held Tuesday, August 13th, 2024, at 5:15 PM at the City of Maysville Municipal Building, located at 216 Bridge Street, Maysville, KY 41056. The meeting will also be accessible virtually, via computer or smartphone at the following link: https://us02web.zoom.us/j/89205868269?pwd=tSZWlwAxridfBRvhmg74jaa73Qxvb4.1

Morehead, KY – Frontier Housing, Inc., has chosen an environmental engineering firm to lead cleanup activities at the Hayswood Hospital property in downtown Maysville.

Linebach Funkhouser, Inc. (LFI) was selected through a competitive bid process. The bid was awarded June 5, 2024. Qualified Environmental Professionals had until March 28, 2024, at 4 p.m. to submit proposals to provide certain professional services associated to the Brownfield Cleanup Grant, per US EPA guidelines and requirements, for the abandoned Hayswood Hospital property, located at 20 West Fourth Street.

The proposals were scored based on written materials set forth in the combined Requests for Proposals and Request for Qualifications.

Frontier Housing is the recipient of a $1,999,900 Brownfields Cleanup Grant from the US Environmental Protection Agency.

LFI was established in March 2002 in Louisville and is a privately-owned consulting firm devoted exclusively to environmental assessment, remediation, and compliance work. Robert Perkins, LFI’s Project Manager, will lead LFI’s Brownfield Team on this project. The LFI Team has completed over 30 USEPA Grant Projects in Kentucky, totaling more than $12 million in USEPA grant funding.

“With LFI’s selection as the environmental project manager, the momentum will continue building for Frontier’s Hayswood Hospital redevelopment which will transform the historic structure and downtown centerpiece.  I’ve known LFI’s Bob Perkins for years and in my opinion, he’s the preeminent expert on brownfield redevelopment in Kentucky.  With LFI’s addition to the team, I’m excited to see the upcoming transformation to Frontier’s Hayswood property,” Mason County Judge-Executive Owen McNeill stated.  

He continued: “I want to highlight Frontier’s inclusiveness and transparency as well. Throughout this process, Frontier has consistently planned with an eye on not only updating the public but including our local community.  I think it’s important that we not only applaud Frontier’s investment but also their willingness to listen to Maysville and Mason County citizens as active teammates in this project.”

“This phase represents a significant step forward in the project process.  Frontier’s efforts to address potential environmental hazards at the site of the former Hayswood Hospital is truly appreciated and very reassuring,” said Maysville Mayor Debra Cotterill. “We know Frontier and LFI are dedicated to applying innovative technologies and best practices in environmental remediation to restore this structure. We support their goal to not only remediate the site but also to prepare it for the rehabilitation stage, so that it can be a supporting structure for our housing needs. We are extremely excited to embark on this journey and work closely with the Frontier and LFI. Together, we can make a lasting positive impact in this part of our City.”

Frontier Housing and the Buffalo Trace Area Development District have been working with the Regional EPA office and has been provided technical assistance from the New Jersey Institute of Technology, throughout the Brownfields grant awarding process.

LFI will work with Frontier Housing, Buffalo Trace ADD, and the Region 4 EPA Project Manager, to finalize a Quality Assurance Project Plan (QAPP) and Analysis of Brownfield Cleanup alternatives (ABCA), as well as development of specifications and contract documents, so bids can be let for the remediation contract. Finalized plans will require review and approval of EPA before bidding can occur.

Frontier and Buffalo Trace ADD worked with city, county, and state officials to secure the nearly $2 million in Brownfields Cleanup Grant that was announced in May 2023.

The original Hayswood Hospital structure was constructed in 1923 as a hospital facility, with additional floors added in 1952 and 1960. Renovations were completed in 1971. The hospital was closed in 1983 and has remained vacant since.

Frontier Housing purchased the property in November 2022. Frontier is based in Morehead and serves 22 counties including Mason.